AA - Admin Assistant

Job Title: Personal Assistant / Secretary to Dr Khaled Sedky Location: Heliopolis, Cairo, EgyptEmployment Type: Full-timeClosing Date for Applications: 30 June 2026 About the RoleWe are seeking an organised, discreet, and proactive PA – Personal Assistant / Secretary to provide administrative and executive support.

In this role, you will ensure his day runs efficiently and calmly by managing time schedules, communications, and tasks.

The ideal candidate thrives in quality + cost & time effective environment, anticipates needs before they arise, and handles sensitive information with absolute confidentiality.

Key ResponsibilitiesCalendar & Schedule Management: Proactively manage a dynamic calendar – scheduling internal and external meetings, prioritizing conflicting requests, and ensuring he is prepared with all necessary materials.Communication & Correspondence: Screens, prioritises, and responds to emails, phone calls, and messages (all of which after approval of content) and drafts professional correspondence.Travel & Logistics: Arrange domestic and international travel itineraries, including flights, accommodations, ground transportation, and daily schedules.Meeting & Event Coordination: Schedule meetings, book conference rooms, prepare meetings agendas, attend meetings (as assigned) & take accurate minutes, and track action items till completion.

Assist in organizing internal events or client meetings.Document & Information Management: Prepare reports and presentations.

Organise and maintain electronic and physical filing for easy retrieval of documents.Expense & Budget Tracking: Process & track, receipts and submit expense reports with proper receipts & documentations, and assist with basic budget monitoring for his office.

Order office supplies & follow-up (example office supplies, IT support, etc...).Project Support: Conduct research tasks as assigned, ranging from everyday jobs to business-related data gathering, compiling, and prepare output in a study, report, or PowerPoint presentation as assigned.Gate keeping & Prioritisation: Act as the primary point of contact between him and internal or external stakeholders, efficiently handling access to his time.

What We OfferA unique opportunity to learn; gain professionalism, and blue chip experience.Salary, Social Insurance, Performance Bonus, Working Hours, etc... shall be discussed with the shortlisted candidates.Opportunity to work directly with Dr Khaled Sedky, gain potential for professional growth and career development.A respectful, pleasant, and calm work environment.

Qualifications & SkillsInitial experience as a Personal Assistant / Secretary is OK; however, readiness, eagerness, and willingness to learn are a essential (minimum 1-3 years).Excellent command of English and Arabic (spoken and written).Advanced proficiency in Microsoft Office (Outlook, Word, and PowerPoint) and virtual (online) meeting platforms such as Teams, Zoom, and Google Meet, etc....Excellent organisational and time-management skills with full awareness of meeting the time deadlines.High degree of discretion and integrity especially when handling confidential information, etc...Problem-solving capability and a proactive attitude, "not intimidated by obstacles”.Personal AttributesCalm under pressure: You can manage competing priorities and last-minute changes without losing focus & temper.Detail-oriented: Small errors don't slip past you.Professional Representation: You represent Dr Khaled Sedky when contacting others with poise, respect, and calmness verbally, in writing, and in person.