Administration and Executive Office Coordinator

A.

Executive & Personal AssistanceManage the CEO/Chairman’s calendar, meetings, appointments, and travel arrangements Coordinate professional and personal requests with a high level of confidentiality and discretion Prepare meeting agendas, presentations, and follow-up on action items Handle correspondence, emails, and communications on behalf of the Executive Office Organize business trips, visa applications, hotel bookings, and travel logistics Maintain confidentiality of sensitive business and personal matters B.

Legal Coordination & Corporate AffairsAct as the primary liaison with external law firms, legal advisors, and official authorities Coordinate and follow up on legal documentation, contracts, agreements, and corporate filings Ensure proper filing and maintenance of corporate legal records and documentation Follow up on legal matters and ensure timely execution of required actions Support management in monitoring compliance-related matters and legal obligations C.

Licensing & Government RelationsInitiate, process, and follow up on all company licenses and renewals including: Trade licenses Commercial registrations Operational permits Municipality and governmental approvals Any other official company licenses and permits Coordinate with governmental entities and official authorities regarding company documentation and approvals Maintain updated trackers and calendars for all licenses, permits, and renewal deadlines Ensure all legal and governmental documents remain valid and updated at all times D.

Office Administration & CoordinationEnsure smooth day-to-day administrative operations within the Executive Office Coordinate with internal departments regarding executive requests and follow-ups Maintain organized filing systems and documentation records Follow up on pending tasks and ensure timely completionAssist in organizing meetings, company events, and executive visits Coordinate office-related requirements when needed E.

Communication & Stakeholder ManagementServe as a point of contact between the Executive Office and internal/external stakeholders Ensure effective communication and coordination across departments Maintain professional relationships with service providers, governmental entities, and external partners

Previous experience in handling governmental relations, licensing, and legal coordination is highly preferred.Strong knowledge of corporate documentation, contracts follow-up, and regulatory processes.Experience in liaising with law firms, governmental entities, and external stakeholders.Excellent organizational, coordination, and multitasking skills.Strong communication and interpersonal abilities.Ability to handle confidential and sensitive information with professionalism and discretion.Strong follow-up skills with attention to detail and accuracy.Ability to work under pressure and manage multiple priorities effectively.