Document Control Supervisor

Supervise and coordinate the document control process for all project documentation, ensuring accuracy, consistency, and compliance with company and industry standards.Establish and maintain document control systems, procedures, and workflows to support efficient document retrieval, storage, and archiving.Monitor the distribution, tracking, and receipt of documents, ensuring timely delivery to relevant stakeholders and project teams.Review and verify the completeness and correctness of incoming and outgoing documents, including contracts, drawings, specifications, and reports.Train, mentor, and oversee document control staff to ensure adherence to best practices and continuous improvement.Collaborate with project managers, engineers, and other departments to facilitate document flow and resolve any discrepancies or issues.Prepare regular reports on document control activities, status updates, and compliance metrics for management review.Ensure the security and confidentiality of sensitive documentation in both physical and electronic formats.Support audits and inspections by providing accurate and up-to-date documentation as required.Continuously evaluate and enhance document control processes to optimize efficiency and support organizational growth.

Bachelor’s degree in business administration, information management, engineering, or a related field.3 to 7 years of experience in document control, records management, or a similar administrative role, preferably within construction, engineering, or sports facility sectors.Proven experience supervising or leading a document control team.Strong knowledge of document management systems (DMS) and electronic document control tools.Excellent organizational skills with a keen attention to detail and accuracy.Ability to manage multiple priorities and meet tight deadlines in a fast-paced environment.Strong communication and interpersonal skills for effective collaboration across departments.Familiarity with industry standards and best practices in document control and records management.Proficiency in Microsoft Office Suite and relevant document control software.Commitment to maintaining confidentiality and data security at all times.