Executive Assistant

Acting as the administrative point of contact between the executive and internal/external clientsHandling executive’s requests & queries appropriatelyMaintain diary, arrange meetings/appointments and provide remindersConserves executive’s time by reading and routing correspondence; drafting letters, documents; collecting information and initiating communicationUndertaking the tasks or receiving calls and taking messagesPrepares and produces reports, presentations and briefsExecutes information by transcribing, formatting, inputting, editing, copying and transmitting dataSecures information by completing database backupsProvides historical reference by developing and utilizing filing & retrieval systems; recording meeting discussionsDevelops and carries out documentationMaintains internal and external customer confidence by protecting operations and keeping information confidentialMaintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders and verifying receipt of supplies

Excellent MS Office knowledge (Excel, PPT, Word)Knowledge of modern methods of office administrationKnowledge of business correspondence formattingKnowledge of proper telephone etiquetteOutstanding organizational and time management skillsFamiliarity with office gadgets and applications (e.g. e-calendars and copy machines)Excellent verbal and written communications skillsDiscretion and confidentiality