Executive Secretary

Manage the efficient transfer of documents and correspondence between the Egypt office and the UAE head office, ensuring timely delivery and accurate record-keeping.Organize and maintain a comprehensive filing system (both electronic and paper) for documents exchanged between offices.Prepare, edit, and format official documents, reports, and presentations for management, ensuring adherence to company standards.Coordinate communication between team members in both locations, facilitating meetings and follow-ups as necessary.Track and manage deadlines related to document submissions, ensuring that all timelines are met.Assist in the preparation and distribution of internal communications related to document transfers.Provide administrative support to executives, including scheduling meetings, managing calendars, and arranging travel as needed.Foster positive relationships with team members and stakeholders in both locations to enhance collaboration and information flow.

Bachelor’s degree in Business Administration, Communications, or a related field is preferred.Proven experience as an executive secretary or in a similar administrative role, ideally in an international or cross-border setting.Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.Excellent written and verbal communication skills in both English and Arabic; proficiency in additional languages is a plus.Exceptional organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.Strong knowledge of document management and transfer procedures.Ability to maintain confidentiality and handle sensitive information with discretion.