Logistics Specialist

Job SummaryThe Logistics Specialist is responsible for coordinating and monitoring logistics operations related to procurement activities, including shipment planning, transportation, customs clearance coordination, and delivery scheduling.

The role ensures that purchased goods are delivered efficiently, cost-effectively, and on time while complying with company policies and regulatory requirements.

Key Responsibilities

1.

Logistics CoordinationCoordinate inbound logistics activities related to procurement orders.Plan and track shipments from suppliers to company warehouses or project sites.Communicate with suppliers, freight forwarders, and transport companies to arrange shipments.Monitor shipment schedules and ensure timely delivery.

2.

Documentation & CompliancePrepare and review shipping documentation such as:Purchase OrdersCommercial InvoicesPacking ListsBill of LadingDelivery NotesEnsure logistics documentation complies with customs and regulatory requirements.Maintain proper filing and documentation for all logistics transactions.

3.

Shipment TrackingTrack shipments and update internal stakeholders regarding shipment status.Resolve shipping delays or logistics issues by coordinating with suppliers and freight providers.Maintain accurate logistics tracking records.

4.

Coordination with Internal DepartmentsCoordinate with:Procurement teamWarehouse teamFinance departmentSuppliers and freight agentsEnsure goods are delivered according to procurement schedules and operational needs.

5.

Cost ControlCompare freight quotations from logistics service providers.Assist in negotiating transportation and logistics costs.Monitor logistics expenses to ensure cost efficiency.

6.

Customs & Import Coordination (if applicable)Coordinate customs clearance with clearing agents.Ensure compliance with import regulations and documentation requirements.Follow up on customs procedures until shipment release.

7.

ReportingPrepare periodic logistics reports including:Shipment status reportsDelivery performanceLogistics cost reportsMaintain logistics KPIs and tracking systems.

QualificationsBachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field.2–3 years of experience in logistics, supply chain, or procurement support.Experience dealing with freight forwarders and shipping documentation is preferred.Proficiency in Microsoft Office (Excel, Word).Strong organizational and coordination skills.Good communication and negotiation abilities.Ability to work under pressure and meet deadlines.Experience with ERP systems (SAP, Oracle, or similar) is a plus.