Office Manager

Position OverviewWe are seeking a friendly and organized Office Manager/Receptionist to be the first point of contact for our company.

The ideal candidate will manage front desk operations, provide administrative support, and ensure a welcoming environment for clients and employees.

Key ResponsibilitiesReception Duties:Greet and welcome visitors, clients, and employees in a professional and friendly manner.Manage incoming calls, directing them to the appropriate personnel and taking messages as necessary.Office Operations Management:Oversee daily office operations, ensuring a clean and organized front desk area.Maintain office supplies, ordering and restocking as needed.Administrative Support:Provide administrative assistance to senior management and various departments.Schedule appointments, coordinate meetings, and manage calendars for staff.Communication Coordination:Serve as the primary point of contact for internal and external communications.Prepare and distribute internal communications, memos, and announcements.Visitor Management:Maintain visitor logs and ensure that security protocols are followed.Assist visitors with inquiries and provide information about the company and services.Document Management:Organize and maintain filing systems, both electronic and physical.Assist with document preparation, including reports, presentations, and correspondence.Event Coordination:Assist in planning and coordinating company events, meetings, and employee gatherings.Ensure meeting rooms are set up and equipped with necessary materials.Team Support:Foster a welcoming atmosphere and support team collaboration.Address employee inquiries and provide assistance as needed.

QualificationsBachelor’s degree in a related field is a plus.2+ years of experience in a receptionist or administrative role.Strong organizational and multitasking skills.Excellent communication and interpersonal abilities.Proficient in Microsoft Office Suite and basic office equipment.Preferred SkillsExperience with scheduling software and office management tools.Ability to handle confidential information with discretion.Friendly and approachable demeanor with a strong customer service orientation.