Innovety

Office & Operations Manager

Innovety
📍 الشيخ زايد Internship 💼 Fresh Graduate 🕐 1h ago
👁️ 0 views
📋 0 applicants

Job Description

  • Oversee the day-to-day operations of the office, ensuring a professional, organized, and productive working environment.
  • Manage office facilities, supplies, equipment, maintenance, service providers, and vendor relationships.
  • Coordinate procurement, purchasing, and operational expenses while ensuring cost efficiency.
  • Establish and maintain office policies, operational guidelines, and administrative procedures.
  • Ensure that operational requirements are anticipated and addressed proactively.
  • Develop, document, and improve standard operating procedures (SOPs), workflows, and internal systems.
  • Monitor operational priorities, deadlines, and deliverables, following up with relevant team members to ensure timely execution.
  • Identify operational bottlenecks and recommend practical solutions to improve productivity and efficiency.
  • Support consultants and project teams with the operational coordination of client engagements and internal assignments.
  • Coordinate meetings, calendars, travel arrangements, workshops, and other project-related logistics.
  • Maintain organized project documentation, timelines, records, and shared files.
  • Track administrative and operational requirements associated with projects, including proposals, contracts, deliverables, and invoicing milestones.
  • Facilitate communication and coordination between leadership, consultants, clients, and external stakeholders.
  • Maintain accurate client records, CRM data, contact databases, and engagement documentation.
  • Support the preparation and organization of proposals, presentations, reports, and other business documents.
  • Coordinate with external accountants and bookkeepers on invoicing, expense tracking, payment follow-ups, payroll inputs, and financial documentation.
  • Maintain organized records of operational expenditures, supplier invoices, receipts, and supporting documents.
  • Monitor routine operating expenses and support budget tracking and cost-control activities.
  • Coordinate invoice preparation and follow-up on outstanding client payments in collaboration with the leadership team.
  • Ensure that financial and administrative records are accurate, complete, and properly maintained.
  • Maintain employee records, attendance information, leave records, and other HR documentation.
  • Coordinate with external HR or payroll providers, where applicable.
  • Support internal communication, team coordination, and the implementation of workplace policies.

Requirements & Qualifications

  • Bachelor's degree in Business Administration, Management, Operations, or a related field.
  • 5–8 years of relevant experiencein office management, business operations, operations coordination, or a similar role, preferably within a consultancy, professional services firm, agency, or SME.
  • Demonstrated experience managing multiple operational responsibilities and coordinating across different functions.
  • Experience developing or improving internal processes, procedures, and administrative systems.
  • Strong organizational, analytical, problem-solving, and time-management skills.
  • Excellent written and verbal communication skills in English;

Arabic is an advantage.

  • Proficiency in Microsoft Office Suite and Google Workspace, with experience using CRM and project management tools.
  • Basic understanding of invoicing, expense tracking, budgeting, and coordination with accounting or HR service providers.
  • Ability to work independently, prioritize competing demands, and take ownership of tasks from initiation to completion.
  • High standards of professionalism, discretion, confidentiality, and attention to detail.
EGjobank Analysis

Quick Role Summary

Opportunity as "Office & Operations Manager" at Innovety located in الشيخ زايد on a Internship basis, suited for Fresh Graduate candidates, within Marketing & Sales. Key details from listing: • Oversee the day-to-day operations of the office, ensuring a professional, organized, and productive working environment. • Manage office facilities,…

The Egyptian Job Bank editorial team prepares curated overviews and actionable application guidance for every listing, preserving official employer details.

Application Tips

  1. Tailor your CV headline to match "Office & Operations Manager" and feature measurable achievements in the top third of your resume.
  2. Customize your cover note for الشيخ زايد: explain why this location and work arrangement suit your availability and how you add value to the team.
  3. Emphasize coursework, academic projects, adaptability, and proactive eagerness to learn.
  4. Showcase practical projects, accredited certifications, and strong language skills to complement experience.
  5. After applying, monitor your status from your dashboard and stay prepared for an interview invitation.

Readiness Checklist

  • Updated CV in standard PDF format with a professional filename
  • Skills aligned with the stated role requirements
  • Availability for work in الشيخ زايد or remote if specified
  • Measurable achievement examples prepared for interview talking points
  • Egyptian Job Bank candidate profile ready for application tracking
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