Procurement Analyst

About Us: At Guillam, we’re more than just a coffee house.

We are a dynamic team of innovators, strategists, and creatives.

Our team is driven by an unwavering passion for our products, people, and our customers.

Every single day, we are committed to delivering exceptional experiences by seamlessly blending quality, creativity, and innovation in all.

About the Role: We are seeking a detail-oriented and highly skilled Procurement Analyst to join our team.

The ideal candidate will play a key role in monitoring stock levels, optimising purchasing decisions, and ensuring smooth inventory management across the business.

This role requires a detail‑oriented individual with strong numerical and oraganisational skills, adept at leveraging data to uncover trends and provide actionable insights that drive smarter decision‑making.

In this role, you will be able to:

• Contribute to a company committed to redefining the coffee experience through operational excellence.
• Thrive in a collaborative, fast-paced environment that values curiosity, ownership, and continuous improvement.
• Grow your skills through hands-on learning, data-focused tasks, and exposure to real operational challenges.
• Be part of a supportive team that encourages innovation, problem-solving, and personal development.
• Engage in meaningful work that has a direct impact on business performance and efficiency.

Responsibilities:

• Monitor stock levels and lead times to ensure accurate inventory availability and timely purchasing.
• Analyse what is being sold and usage patterns to optimise future orders and minimise overstock or shortages.
• Track and report wastage levels, identifying root causes, discrepancies, and potential shrinkage, and recommend improvements.
• Maintain strong relationships with suppliers, including evaluating which suppliers to use, tracking deliveries, and staying updated with new products and pricing.
• Ensure proper storage, quality, and rotation of incoming stock, maintaining accurate documentation.
• Conduct regular stock level checks and track equipment across locations to support operational efficiency and accurate inventory management.
• Analyse available trading and procurement data to identify purchase patterns, lead times, cost implications, and credit terms.
• Prepare clear, data-driven reports, including wastage and procurement reports, to support informed decision-making.
• Review all purchased items to ensure consistency, quality, value, and compliance with organisational standards.
• Assist in developing procurement process improvements to enhance efficiency, reduce wastage, and streamline operational workflows.
• Monitor payment methods and purchasing patterns to ensure timely supplier payments and accurate financial records.

Requirements:

• Experience: 0-3 years.
• High level of English fluency, with strong interpersonal skills.
• Strong analytical and numerical skills are essential.
• Excellent Excel skills, including formulas, data analysis, and basic reporting tools.
• Strong attention to detail with the ability to identify trends and patterns.
• Highly organised with the ability to manage multiple priorities.
• Strong communication skills for effective coordination with suppliers and internal teams.
• A proactive, solution-oriented mindset.