Secretary and Office Admin

Communication Management: Handling incoming phone calls and emails, and directing them to the appropriate departments in a timely and professional manner.Meeting Coordination: Scheduling meetings, preparing agendas, and arranging meeting rooms and required equipment.File Management: Maintaining and organizing documents and records systematically to ensure easy and efficient access.Calendar Management: Managing and coordinating the schedules of the manager or senior management.Visitor Reception: Welcoming and guiding visitors and clients while ensuring a high standard of hospitality.Document Preparation and Authorizations: Drafting, formatting, and preparing reports, official correspondence, memos, and presentations.Mail and Courier Handling: Receiving, sorting, and distributing mail, couriers, and official documents.Travel Arrangements: Coordinating travel plans, including flight bookings and accommodation for management.Office Administration Support: Providing administrative support for daily office operations, monitoring tasks, handling procurement, and supervising office support staff.Sending Price Lists to Clients: Preparing and distributing price lists and following up on related inquiries.Interdepartmental Coordination: Ensuring effective coordination and communication between departments.Vendor Research and Quotations: Researching companies and suppliers and obtaining and comparing price quotations

1-3 years of proven experience in a secretarial or office administration role.Excellent organizational and multitasking abilities with keen attention to detail.Strong verbal and written communication skills in English and Arabic.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to handle confidential information with discretion and professionalism.Demonstrated problem-solving skills and a proactive approach to challenges.Strong interpersonal skills and a customer-oriented mindset.Ability to work independently and as part of a team in a fast-paced environment.Flexibility to adapt to changing priorities and deadlines.Professional appearance and demeanor suitable for an office setting.