Administration Officer (Cairo)

Trust Engineering is seeking a highly organized and proactive Administration Officer to support daily business operations and ensure the smooth running of office activities.

The successful candidate will coordinate administrative processes, manage documentation, support different departments, and help maintain an efficient and professional working environment.This role is ideal for someone who enjoys organizing work, solving problems, and supporting business operations.

Job Description

Key ResponsibilitiesManage daily office administration and operational activities.Organize, maintain, and update company records and filing systems (physical and electronic).Prepare letters, reports, quotations, meeting minutes, and official documents.Coordinate meetings, appointments, and travel arrangements when required.Monitor office supplies and coordinate purchasing requirements.Communicate with suppliers, service providers, and external partners.Support HR activities including onboarding, attendance records, leave administration, and employee documentation.Assist the Sales, Finance, and Technical departments with administrative tasks.Follow up on internal requests and ensure timely completion.Coordinate courier services and document deliveries.Maintain confidentiality of company information.Support management with reports, presentations, and special projects.Ensure office facilities remain organized and fully operational.Contribute to continuous improvement of administrative processes.

EducationBachelor's degree in one of the following:Business AdministrationCommerceManagementAccountingEconomicsPublic AdministrationAny related disciplineExperience1–4 years of experience in:AdministrationOffice ManagementExecutive SupportOperationsCustomer ServiceAdministrative CoordinationFresh graduates with exceptional organizational skills may also apply.Technical SkillsMicrosoft Excel (Intermediate to Advanced)Microsoft WordMicrosoft PowerPointOutlookGoogle WorkspaceDocument ManagementReport PreparationData EntryERP or CRM experience is an advantagePersonal SkillsExcellent organizational skillsStrong attention to detailExcellent written and verbal communicationTime managementMultitaskingProblem-solvingProfessional attitudeAbility to work under pressureHigh level of integrityTeam playerCustomer-oriented mindset

Preferred QualificationsExcellent English communication skills.Experience working in engineering, industrial, or trading companies is an advantage.Familiarity with ISO documentation or quality management systems is a plus.