Administrative Coordinator

Perform general administrative tasks, including filing, data entry, photocopying, and scanning.Handle incoming phone calls, emails, and other correspondence; relay messages; and manage appointments.Organize meetings, conferences, and travel arrangements for executives or team members.Prepare, format, and proofread reports, presentations, and other documents as needed.Maintain office supplies and place orders when necessary.

Manage office equipment and liaise with service providers.Greet visitors and clients, manage client requests, and provide information about the company.Assist in organizing company events, meetings, or team-building activities.Assist in coordinating projects between different departments and teams.Overseeing the daily operation of company vehicles, including scheduling maintenance and repairs.Managing any vehicle-related expenses, including fuel.Handle sensitive information with professionalism.handle and follow up on the assigned tasks with banks and shipping companies.

Bachelor’s degree in Business Administration or any related field.2–4 years of experience in administrative or office management roles.Strong organizational and time management skills with the ability to multitask.Excellent verbal and written communication skills.Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).Ability to handle confidential information with professionalism and discretion.

Attention to detail.Experience coordinating with external parties, such as banks and shipping companies, is a plus.Ability to work under pressure and meet deadlines.Good interpersonal skills and a professional attitude when dealing with clients and visitors.Experience in handling travel arrangements and meeting coordination is preferred.Basic knowledge of vehicle management or logistics is a plus.A very good command of English is a must (written and spoken).