Assistant to the Chief Operating Officer (COO)

Job SummaryWe are seeking a highly organized, proactive, and professional Assistant to the Chief Operating Officer (COO) to provide comprehensive executive and operational support within a leading engineering consulting firm.

The successful candidate will play a key role in ensuring the efficient coordination of the COO's daily activities, supporting strategic initiatives, facilitating communication across departments, and contributing to the smooth execution of operational objectives.

Key ResponsibilitiesProvide high-level administrative and executive support to the COO.Manage the COO's calendar, appointments, meetings, travel arrangements, and correspondence.Prepare reports, presentations, meeting agendas, and minutes with accuracy and professionalism.Coordinate communication and follow-up between the COO, department heads, clients, consultants, and external stakeholders.Track operational priorities, project milestones, and action items to ensure timely completion.Assist in monitoring business performance, preparing operational reports, and supporting management decision-making.Organize executive meetings, workshops, client visits, and company events.Maintain confidential records, contracts, and executive documentation.Support the COO in strategic initiatives, process improvement projects, and cross-functional coordination.Liaise with engineering, project management, finance, HR, and other departments to facilitate operational efficiency.Perform additional administrative and operational duties as assigned by the COO

QualificationsBachelor's degree in Business Administration, Management, Engineering Management, or a related discipline.Minimum of 5 years of experience as an Executive Assistant or Assistant to a C-level executive.Previous experience in an engineering consulting, engineering design, or construction company is required.Excellent command of English (minimum C1 level) in both written and spoken communication.Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Experience with document management systems and collaboration platforms is an advantage.Skills & CompetenciesExceptional organizational, planning, and time management skills.Strong written and verbal communication and business correspondence abilities.Ability to manage multiple priorities in a fast-paced, deadline-driven environment.High level of discretion, integrity, and professionalism when handling confidential information.Strong analytical and problem-solving skills with excellent attention to detail.Ability to coordinate across multiple departments and build effective working relationships.Self-motivated, proactive, and capable of working independently with minimal supervision.Strong follow-up skills and commitment to delivering high-quality work.Professional demeanor with excellent interpersonal and stakeholder management skills.