CEO Office Manager

We are hiring the Executive Administrative Assistant to the CEO of a multi-brand services group.

This is not a typical secretarial role: the CEO leads the company partly from abroad, and the group runs on a disciplined weekly operating rhythm — a standing executive meeting, a weekly reporting pack, and a permanent decision log.

You are the person who keeps that machinery precise: the calendar, the log, the follow-ups, and the flow of information between the CEO and the leadership team.

Job DescriptionOwn the CEO's calendar, travel, correspondence, and personal administrative matters across time zones, reliably, with total discretion.Serve as log-keeper of the Weekly Executive Review: attend every session, record decisions with owners and deadlines, read them back, and track status until closure.Assemble the CEO's weekly reporting pack from the standard materials produced by each department, complete and on time every week.Chase deliverables and follow-ups across departments on the CEO's behalf politely, persistently, and in writing.Coordinate meetings, agendas, and documentation for the company's full operating calendar, including weekly, monthly, and quarterly sessions.Coordinate executive projects assigned by the CEO, including hiring processes, system rollouts, and special initiatives, while tracking milestones, dependencies, and follow-ups without assuming decision-making authority.Draft CEO correspondence, meeting summaries, briefing notes, and travel itineraries that are clear, accurate, and ready to send.Triage, not just schedule, by helping distinguish the urgent from the important from the routine, ensuring the CEO's attention is focused where it matters most.

5+ years supporting C-level executives or business owners, ideally in a multi-department company.Excellent written and spoken Arabic and English.Excellent communication and organisational skills.Strong proficiency in Microsoft Office.Strong command of office tools: calendars, documents, spreadsheets, video conferencing; fast, accurate minute-taking.Demonstrated discretion with confidential information — references will be asked about this specifically.Comfort working across time zones with a frequently traveling executiveJob Details:Head Office: Maadi, Cairo (with flexibility to attend meetings at different locations when required).Working Hours: 9:00 AM – 5:00 PM (working hours may vary depending on business needs and scheduled meetings)Two Days Off