CEO Personal Assistant

1.

Meeting Coordination & Attendance

• Attend and schedule CEO meetings, whether online or offline, internal or external company premises.
• Coordinate meeting schedules and ensure all required attendees are aligned.
• Prepare meeting agendas and required documents when needed.

2.

Minutes of Meeting (MoM)

Documentation

• Record accurate and professional Minutes of Meeting (MoM) during meetings.
• Document key discussions, decisions, action items, and deadlines clearly.
• Share meeting minutes with relevant stakeholders in a timely manner.
• Maintain organized records and archives for all meetings and discussions.

3.

Follow-up & Action Tracking

• Follow up with concerned parties regarding assigned action items and deadlines.
• Ensure timely updates on pending tasks and commitments discussed during meetings.
• Escalate delayed actions or unresolved matters to the CEO when necessary.
• Monitor progress of strategic and operational follow-up items.

4.

Executive Support

• Support the CEO in daily administrative and coordination activities.
• Manage communication and coordination with internal departments and external stakeholders.
• Handle confidential documents and sensitive business information professionally.
• Assist in preparing presentations, reports, and executive summaries when required.
• Coordinate and manage all business travel arrangements, including flight bookings, hotel accommodations, visa processing, transportation, and travel itineraries, ensuring smooth and efficient travel operations for employees and management.

5.

Communication & Coordination

• Facilitate smooth communication between the CEO and management teams.
• Coordinate meetings, appointments, and executive schedules.
• Ensure proper follow-up and communication flow across departments.
• Maintain professionalism and confidentiality in all communications.

6.

Documentation & Reporting

• Maintain organized documentation and tracking systems for meetings and follow-up activities.
• Prepare periodic follow-up reports for the CEO regarding pending actions and deliverables.
• Ensure proper documentation of strategic decisions and management discussions.
• Bachelor’s degree in Business Administration or related field preferred.
• 3–4 years of experience as Executive Assistant, Personal Assistant, or Administrative Coordinator.
• Strong organizational and time management skills.
• Excellent communication and documentation skills in English and Arabic.
• High attention to detail and strong follow-up capabilities.
• Ability to handle confidential information professionally.
• Proficiency in Microsoft Office and virtual meeting platforms.