CEO Personal Assistant

Location: Saudi Arabia (Full-Time Position)

We are seeking a highly organized and experienced Personal Assistant to support the Vice Chairman in managing daily operations, communications, and executive coordination. ⚠️ Please note: This position requires full-time work in Saudi Arabia and the candidate must be willing to relocate and travel when required.

Key ResponsibilitiesSchedule Management:Organize and manage the Vice Chairman's calendar, including meetings, appointments, and events.Coordinate and ensure that all travel arrangements are well-organized and seamlessly integrated into the Vice Chairman’s agenda.Report and Correspondence Preparation:Draft and prepare reports, presentations, and official correspondence for the Vice Chairman.Organize and maintain important documents for easy reference and action.Travel Arrangements:Coordinate all aspects of travel, including flight bookings, hotel reservations, and transportation, ensuring a smooth and efficient itinerary.Coordination with Departments:Communicate with internal teams to schedule meetings and follow up on key decisions.Manage priorities, ensuring timely completion of tasks and coordination across departments.Communication Management:Answer phone calls, emails, and messages for the Vice Chairman.Direct communications to the appropriate person or department as necessary.Meeting Organization:Arrange and prepare for internal and external meetings, ensuring all logistical details are covered.Prepare meeting agendas, take minutes, and follow up on action items.Document and File Management:Maintain, organize, and update files and documents systematically.Ensure easy access to sensitive information while maintaining confidentiality.Personal Support:Assist the Vice Chairman with personal tasks, as needed, to support their daily activities.Provide assistance with emergency situations when required.Visitor Management:Welcome and coordinate appointments with visitors for the Vice Chairman.Ensure a professional and courteous reception of visitors.Time Management:Help the Vice Chairman prioritize tasks and efficiently manage daily schedules to reduce pressure and improve workflow.

Important NoticeThis role requires full-time presence in Saudi Arabia, and the selected candidate must be ready to relocate and travel when necessary.

EducationBachelor’s degree in Business Administration or a related field (preferred).ExperiencePrevious experience as a Personal Assistant or Executive/Administrative Assistant, preferably supporting senior management.Skills & CompetenciesFemale candidate only non-veiled preferred.Professional appearance is required.The candidate must be fully available and not engaged in other work commitments.Ability to work independently and take initiative.Exceptional organizational and time management skills.Strong verbal and written communication abilities.Ability to work under pressure and make quick decisions.Proficiency in Microsoft Office and scheduling software.High level of discretion and confidentiality when handling sensitive information.Additional RequirementsThe position is based in Saudi Arabia and requires full relocation and residence there.The candidate must be willing to travel and relocate immediately when required.Flexibility to travel at any time depending on work needs.Annual leave includes 4 visits per year to the home country.Ability to handle urgent tasks and sudden changes in priorities.Professional demeanor and ability to interact with high-level executives, clients, and stakeholders.