CEO Personal Assistant

Job PurposeTo provide high-level executive and administrative support to the CEO by managing schedules, communications, strategic follow-ups, and confidential business matters.

Key Responsibilities

• Manage the CEO’s calendar, meetings, appointments, and travel arrangements.
• Prepare reports, presentations, proposals, and executive correspondence.
• Attend meetings, record minutes, and track action items.
• Coordinate communication between the CEO and internal departments.
• Follow up on company-wide tasks and strategic initiatives.
• Screen calls, emails, and correspondence on behalf of the CEO.
• Handle confidential information with discretion.
• Assist with business development opportunities and executive projects.
• Organize executive events, board meetings, and client meetings.
• Ensure deadlines assigned by the CEO are achieved.KPIs
• Executive schedule efficiency.
• Follow-up completion rate.
• Meeting action item closure rate.
• Timely preparation of reports and presentations.
• Stakeholder satisfaction and communication effectiveness.

Skills & Competencies

• Exceptional communication skills.
• Professionalism and confidentiality.
• Strong organizational abilities.
• Advanced PowerPoint, Excel, and Word skills.
• Multitasking and prioritization.
• High attention to detail.
• Ability to work under pressure.

Qualifications

• Bachelor’s Degree in Business Administration, Management, or related field.
• 3+ years of experience supporting senior executives.
• Excellent command of English and Arabic.
• Experience within engineering, construction, or industrial sectors is a plus.Preferred Candidate Profile
• Presentable and professional.
• Strong business writing skills.
• Proactive and solution-oriented.
• Able to represent the CEO professionally with clients, suppliers, and government entities.