CEO Personal Assistant

Reports To:CEO & FounderRole OverviewThe Personal Assistant will provide comprehensive administrative and operational support to the CEO & Founder.

This role demands exceptional organizational skills, the ability to manage complex schedules across different organizations, and a proactive approach to task management and communication.

Key ResponsibilitiesExecutive Support & Calendar Management

• Manage and optimize a complex, multi-organizational calendar using Outlook Calendar.
• Schedule meetings, resolve conflicts, and ensure the executive's time is allocated efficiently.
• Prepare daily summary reports, including a Morning Plan detailing today's schedule, pending tasks, and follow-ups, and an Evening Review summarizing completed items and previewing the next day.Email & Communication Management
• Monitor, organize, and manage business emails via Outlook, ensuring timely responses to critical communications.
• Draft, review, and send emails on behalf of the executive, maintaining a professional and appropriate tone.
• Manage personal emails via Gmail when explicitly requested.Task Assignment & Tracking
• Assign tasks to team members, capturing clear descriptions, assignees, due dates, and priorities.
• Track task progress and follow up on pending or overdue items proactively.
• Maintain an organized task database to ensure nothing falls through the cracks.

Requirements & Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role supporting C-level executives.
• Exceptional proficiency in Microsoft Outlook (Email and Calendar) and Google Workspace (Drive, Contacts, Gmail).
• Strong organizational and time-management skills, with the ability to handle multiple tasks and prioritize effectively across different business contexts.
• Excellent written and verbal communication skills in both English and Arabic.
• Experience in task tracking and follow-up, ensuring team accountability.
• Ability to conduct research and draft professional articles or summaries.
• High level of discretion and confidentiality when handling sensitive business and personal information.
• Familiarity with the IT, Software Development, or Systems Integration industries is a strong plus.
• Proactive problem-solver who anticipates the executive's needs and acts independently.
• preferably males
• High level of flexibility and responsiveness, including availability outside standard working hours when required to support executive priorities.Benefits
• Social & medical insurance
• Paid annual leave
• Training and professional development
• Supportive and collaborative environment

Requirements & Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role supporting C-level executives.
• Exceptional proficiency in Microsoft Outlook (Email and Calendar) and Google Workspace (Drive, Contacts, Gmail).
• Strong organizational and time-management skills, with the ability to handle multiple tasks and prioritize effectively across different business contexts.
• Excellent written and verbal communication skills in both English and Arabic.
• Experience in task tracking and follow-up, ensuring team accountability.
• Ability to conduct research and draft professional articles or summaries.
• High level of discretion and confidentiality when handling sensitive business and personal information.
• Familiarity with the IT, Software Development, or Systems Integration industries is a strong plus.
• Proactive problem-solver who anticipates the executive's needs and acts independently.
• preferably males
• High level of flexibility and responsiveness, including availability outside standard working hours when required to support executive priorities.Benefits
• Social & medical insurance
• Paid annual leave
• Training and professional development
• Supportive and collaborative environment