HR Operations

Summary:Responsible for managing end-to-end payroll, overseeing daily HR operations, and handling administrative functions, ensuring accuracy, compliance, and smooth employee experience.

Scope of Responsibilities: -

1.

Human Resources Operations (HR Operations).A.

Payroll Inputs, Attendance & Government Compliance (Primary Focus)

• Managing biometric/electronic attendance systems.
• Preparing monthly attendance sheets and reports.
• Calculating lateness, absences, overtime, and deductions.
• Preparing and submitting monthly payroll input reports (variables) for HR Manager approval.
• Monitoring and following up on company obligations toward government entities and funds, including:(emergency fund, martyr fund, penalties, training fund, social and health services funds, and social insurance).B.

Employee Lifecycle Management (Onboarding, Offboarding & Asset Management)

• Preparing workstations and required setup for new hires (desk, chair, computer/laptop, mobile line, email account).
• Coordinating with IT for equipment delivery and system access.
• Managing employee custody forms and ensuring proper documentation in employee files.
• Overseeing employee offboarding procedures and ensuring full recovery of company assets.C.

Medical Insurance & Employee Benefits

• Managing medical insurance contracts administratively and operationally.
• Handling employee medical insurance requests and coordinating with providers.
• Managing transportation allowances and mobile lines/packages.
• Responding to employee inquiries related to benefits.
• Monitoring utilization of employee benefits.
• Preparing monthly reports on benefits usage and cost.
• Suggesting improvements or restructuring of benefits packages when needed.D.

Company Vehicle Management

• Coordinating the use of company-owned and leased vehicles according to operational needs across headquarters, branches, and sites.
• Monitoring and evaluating driver performance and adherence to schedules and discipline.

2.

AdministrationA.

Facilities, Assets & Sites Management

• Supervising maintenance operations for headquarters and branches (electrical, HVAC, plumbing, furniture, and fixtures).
• Managing preventive and corrective maintenance contracts.
• Developing and implementing preventive maintenance plans to reduce breakdowns.
• Managing administrative assets (furniture, equipment, office supplies, company vehicles).
• Supervising lease agreements and utility services (water, electricity, internet, telecommunications).
• Providing temporary workforce for construction sites across company projects inside and outside El Shorouk.
• Providing required manpower for company operations.
• Managing wages and payments for temporary labor at construction sites.
• Ensuring provision of site and office requirements including pantry, cleaning, and security services.
• Conducting periodic inspections across construction sites, branches, and sales offices.B.

Security, Cleaning & Pantry Services

• Providing pantry and cleaning supplies across all company locations (sites, branches, and offices).
• Supervising security and cleaning personnel administratively.
• Setting KPIs for security services (discipline, uniform compliance, visitor logs).
• Ensuring compliance with professional cleaning and hygiene standards.
• Supervising pantry operations and monitoring consumption and costs.
• Preparing monthly reports on service quality, compliance, and discipline.

3.

Administrative Oversight – Malls (Non-Operational)

• Conducting periodic inspections of company-managed malls.
• Reviewing the performance of security and cleaning services.
• Ensuring adherence to company standards in appearance and operations.
• Preparing monthly evaluation reports for the HR Manager.
• Coordinating with mall management regarding service issues or violations.

Requirements:Bachelor’s degree in HR, Business Administration, or related fieldStrong hands-on experience in Payroll (MUST)Proven experience in HR OperationsExperience dealing with medical insurance providersGood understanding of labor lawStrong communication and problem-solving skillsHigh attention to detail and ability to handle confidential dataAbility to work under pressure and manage multiple tasks

Requirements:Bachelor’s degree in HR, Business Administration, or related fieldStrong hands-on experience in Payroll (MUST)Proven experience in HR OperationsExperience dealing with medical insurance providersGood understanding of labor lawStrong communication and problem-solving skillsHigh attention to detail and ability to handle confidential dataAbility to work under pressure and manage multiple tasks