Office Manager & CEO Personal Assistant

Manage and maintain the CEO’s agenda and assist in planning appointments, board meetings, conferences etcMake travel arrangements for CEO.Conduct regular diary meetings with the CEO to discuss upcoming engagements and invitations and all other requests for the CEO’s time.

Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)Handle confidential documents ensuring they remain secure Prepare invoices or financial statements and provide assistance in bookkeepingWork on delegated projects and research as directed to support the CEO.Schedule meetings between the CEO and their direct reports and the committees and groups of which they are a memberFilter general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriate.

Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO.Handle confidential information; organize and maintain files.

Meet and greet CEO’s guests and ensure they are looked after

From 10 to 15 years of experience as a Personal Assistant to a senior executive.Degree in business administration or relative field. MBA is a must.

Comprehensive understanding of office management and Public Relations.

Proficient in MS Office.

Outstanding communication and negotiation abilities.Exceptional planning and time management skills.Familiarity with basic research methods and reporting techniques.Integrity and confidentiality.