Office Manager - CEO

• Manage the CEO calendar, appointments, meetings, and daily agenda to ensure optimal time utilization and scheduling efficiency.
• Handle incoming communications, emails, and correspondence directed to the CEO with professionalism and prioritization.
• Prioritize incoming tasks, requests, and business matters to support CEO focus on strategic priorities.
• Coordinate communication and workflow between the CEO and internal departments.
• Organize executive meetings, prepare agendas, and document meeting minutes accurately and professionally.
• Follow up with departments to ensure proper implementation of decisions and action items resulting from meetings.
• Track all ongoing assignments and initiatives delegated by the CEO.
• Coordinate with external contractors, consultants, and vendors regarding factory under construction and strategic projects.
• Manage Personal & Business travel arrangements including flight bookings, hotel reservations, transportation, and full travel itinerary preparation for executive management.
• Coordinate with embassies, consulates, and travel agencies regarding visa applications, supporting documents, and travel documentation requirements.
• Follow up on all personal and business-related tasks assigned to the administrative team, ensuring timely execution, proper coordination, and regular status reporting to the CEO/management.
• Prepare Daily Executive Reports summarizing completed tasks, pending items, urgent matters, and priorities requiring CEO attention.
• Bachelor’s Degree in Business Administration, Management, or any related field.
• 5–8 years of relevant experience in Executive Office Management, Project Coordination, Executive Assistance, or Senior Administrative roles.
• Previous experience supporting senior executives / C-Level management is highly preferred.
• Proven experience in travel coordination, flight bookings, and visa processing is required.

Preferred Qualifications / Certifications

• PMP Certification or MBA is a plus.

Key Skills

• Executive Coordination
• Project Management
• Strategic Reporting
• Travel & Logistics Coordination
• Visa Processing and Embassy Handling
• Advanced Communication Skills
• Stakeholder Management
• Time Management
• Problem Solving
• Professional Confidentiality
• Presentation & Reporting Skills