Personnel Admin and Receptionist

Key ResponsibilitiesAssume receptionist duties, greet public and refer them to appropriate staff members, answer phone and route calls as appropriateEnsure all employee data is maintained/updated in the systemAssist the County Manager in all secreterial and admin. tasksPrepare/update onboarding checklist, guidelines and manage onboarding activitiesAssume receptionist duties, greet public and refer them to appropriate staff members, answer phone and route calls as appropriateHandle the daily activities in the company & managing appointments, meetings, events & visitors.Prepare the official correspondences, letters, memos & forms.Organize and maintain the filing systemOrganize / schedule meetings and appointments and produce the minutes of meetings.Handle / prepare the conferences.Ensure all official documents needed for employee profile creation are collectedFollow up all office procedure: maintenance for fax machine, photocopier, telephones, stationary, etcProvide support for monthly management meetingsSupport HR Manager with implementation and administration of policy and procedures to increase staff efficiencyComplete all other duties as assigned by the HR Manager Why Join Us:At AMICO, we believe in fostering a diverse and inclusive workplace.

We recognize the value that different perspectives and experiences bring to our company.As part of our commitment to diversity, we encourage applications from all individuals as part of our inclusive hiring practices.This initiative is part of our broader diversity agenda aimed at creating a balanced and innovative workforce.

Job Purpose:Under general direction of the Human Resources Manager, the Administrative Assistant/Receptionist provides oversight for daily activities which include administrative and receptionist duties within the office.

Qualifications

• Minimum RequirementsBachelor’s degree in Business administration or equivalentExperience: + 2 years of experience in administration / secretarialCompetencies / Skills: Professional attitude and appearance.Multitasking with time-management skills and ability to prioritize tasks.Excellent Knowledge of MS Office.Fluent in English language