Senior Foreign Purchasing & Logistics Specialist

Job Purpose:Manage and control end-to-end foreign purchasing and international logistics activities, including supplier sourcing, contract negotiation, import processes, customs compliance, and shipment coordination, ensuring timely, cost-effective, and compliant delivery of materials in support of projects, tenders, and operational requirements.Accountabilities:Foreign Purchasing & Supplier Management:

• Manage all foreign purchasing activities with international suppliers, building strong and sustainable relationships to ensure optimal pricing, quality, and delivery performance.
• Identify, evaluate, and engage qualified international suppliers for technically approved items.
• Negotiate prices, commercial terms, delivery schedules, and payment conditions in line with specifications and company policies.
• Monitor supplier performance, address quality or delivery issues, and implement corrective actions to maintain high service standards.Costing & Tender Support:
• Prepare and analyze detailed goods cost breakdowns to support sales inquiries and tender submissions.
• Coordinate with sales, tendering, and technical teams to ensure accurate and competitive cost inputs.
• Support commercial decision-making through cost analysis and supplier comparisons.Purchase Orders & Financial Coordination:
• Issue Purchase Orders (POs) and monitor compliance with agreed quality, quantity, pricing, and delivery terms.
• Coordinate with the Finance Department regarding payment terms, bank processing, and financial documentation.
• Issue, process, and follow up on Letters of Credit (LCs) and other agreed payment methods in coordination with suppliers and finance.Import, Shipping & Logistics Operations:
• Coordinate with freight forwarders for international shipping bookings, transportation arrangements, and delivery schedules.
• Review shipping documents to ensure accuracy and compliance with customs regulations, country-of-origin requirements, and contractual terms.
• Register all import shipments on the NAFEZA system, issue ACID numbers, and complete electronic signatures using e-token to obtain Form

46.

• Monitor shipment progress and ensure timely receipt of goods with complete and accurate documentation.Customs Clearance & Compliance:
• Handle all customs formalities and ensure full compliance with local import regulations and procedures.
• Liaise with customs clearance agents and provide all required shipping and import documents.
• Ensure smooth customs clearance and delivery of goods to the plant or site without delays or additional customs charges.Records, Reporting & Documentation:
• Maintain accurate and up-to-date records of all purchased, shipped, and received goods.
• Prepare weekly shipment status reports, including expected arrival dates, delivery updates, and potential risks.
• Ensure proper documentation, filing, and traceability for audit and compliance purposes.

Required Skills:

• Strong knowledge of foreign purchasing and international procurement processes.
• Solid understanding of import regulations, customs procedures, and NAFEZA / ACID systems.
• Experience in handling Letters of Credit (LCs) and banking coordination.
• Strong negotiation, communication, and supplier management skills.
• Ability to analyze costs and prepare detailed commercial breakdowns.
• High attention to detail and strong organizational skills.
• Proficiency in MS Office and ERP / procurement systems.
• Very good command of English (written and spoken).Required Education:Bachelor’s degree in Business Administration, Commerce, or a related field is preferred.Required Experience:5–7 years of relevant experience in foreign purchasing, import operations, international logistics, and customs clearance.