Administration Specialist

Administrative Support & Office Management:Provide comprehensive administrative support to HR and other departments.Maintain, organize, and update all administrative records, reports, and files.Draft, review, and follow up on official correspondence and documents.Manage office supplies, equipment, and assets; ensure availability and proper usage.Monitor and coordinate maintenance of office facilities, equipment, and infrastructure.Ensure compliance with company policies, procedures, and standards in all administrative activities.Assist in planning and coordinating internal meetings, workshops, and events.Ensure smooth communication between internal departments and external service providers.Transportation & Accommodation:Manage transportation arrangements for employees and company visitors.Handle hotel bookings and accommodation arrangements for company guests and employees.Coordinate with transportation and accommodation service providers.Monitor service quality, contracts, and related costs.Catering & Facilities:Coordinate cafeteria and catering services.Ensure service quality and compliance with hygiene standards.Follow up on catering contracts and employee satisfaction.Security:Oversee security services and ensure compliance with company safety and security policies.Coordinate with security service providers and manage security staff performance.Ensure proper access control, visitor management, and site security procedures.

Qualifications & Requirements:Bachelor’s degree in Business Administration, Human Resources, or a related field.3–6 years of experience in HR Administration or a similar administrative role.Strong organizational, coordination, and communication skills.Good command of English (written and spoken).Advanced skills in Microsoft Excel.Ability to manage multiple administrative responsibilities effectively.Strong attention to detail and accuracy.Ability to work independently and as part of a team.Knowledge of labor law and HR administrative procedures is a plus.Ability to liaise with internal departments and external service providers professionally.Problem-solving skills and ability to handle unexpected administrative challenges.