ChinUp Agency
HR and Administration Specialist
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Job Description
- Manage and coordinate day-to-day office administrative operations.
- Handle incoming and outgoing communications, including calls, emails, and official correspondence.
- Maintain effective filing and document management systems, both physical and digital.
- Prepare letters, memos, reports, presentations, and other business documents.
- Schedule and coordinate meetings and appointments as required.
- Prepare meeting minutes and follow up on action items.
- Maintain calendars and support senior management with administrative and coordination tasks.
- Coordinate business travel, transportation, and other administrative arrangements when required.
- Monitor office supplies and coordinate the procurement of office requirements.
- Coordinate with suppliers, service providers, building management, and other external parties.
- Maintain an organized, professional, and efficient office environment.
- Ensure administrative procedures and office policies are properly implemented and maintained.
- Maintain and organize company records, documents, contracts, and correspondence.
- Follow up on administrative documentation and ensure proper filing and record retention.
- Support management with reports, data collection, and administrative follow-ups.
- Coordinate with finance, operations, and other departments regarding documentation and administrative requirements.
- Assist with data entry and maintain accurate records on the ERP system or other company systems.
- Prepare regular administrative reports and summaries as required.
- Maintain and update employee records, personnel files, and employment-related documentation.
- Support onboarding and offboarding processes.
- Track attendance, leave records, and employee documentation.
- Assist with payroll-related data and required supporting documents.
- Support the implementation of HR policies and procedures.
- Assist with recruitment activities, including posting job advertisements, screening CVs, and coordinating interviews.
- Support employee communication and HR-related administrative tasks.
- Enter and update employee and operational data on the ERP system.
- Generate regular HR and administrative reports for management.
- Support finance and operations teams with data entries and documentation as required.
Requirements & Qualifications
- Bachelor’s degree in Human Resources, Business Administration, or related field.
- Minimum of 3–5 years of experience in HR and/or administrative roles.
- Knowledge of payroll processing and labor law compliance.
- Proficiency with MS Office (Word, Excel, Outlook); experience with ERP systems is a plus.
- Excellent command of English and Arabic, both written and spoken.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- High attention to detail and discretion in handling sensitive information.
- Ability to multitask and prioritize work under pressure.
- Experience in a similar HR & Admin hybrid role.
- Familiarity with HR software and cloud-based ERP systems.
- Prior experience supporting executive staff or C-suite.
EGjobank Analysis
Quick Role Summary
Opportunity as "HR and Administration Specialist" at Mix Design located in القاهرة on a Hybrid basis, suited for Senior Level candidates, within Marketing & Sales. Key details from listing: • Manage and coordinate day-to-day office administrative operations. • Handle incoming and outgoing communications, including calls, emails, and official…
The Egyptian Job Bank editorial team prepares curated overviews and actionable application guidance for every listing, preserving official employer details.
Application Tips
- Tailor your CV headline to match "HR and Administration Specialist" and feature measurable achievements in the top third of your resume.
- Customize your cover note for القاهرة: explain why this location and work arrangement suit your availability and how you add value to the team.
- Highlight collaboration software proficiencies (Slack, Notion, Jira, MS Teams) and commitment to dependable working hours.
- Demonstrate team leadership, budget stewardship, and tangible business KPIs — concrete numbers carry maximum weight.
- After applying, monitor your status from your dashboard and stay prepared for an interview invitation.
Readiness Checklist
- Updated CV in standard PDF format with a professional filename
- Skills aligned with the stated role requirements
- Availability for work in القاهرة or remote if specified
- Measurable achievement examples prepared for interview talking points
- Egyptian Job Bank candidate profile ready for application tracking
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