Personnel & Payroll Manager

Responsibilities & Duties: Personnel Preparing and updating employee files for new employees to submit them to the regional insurance and labor offices.

Completing the hiring process in the system, accurately entering and updating employee data.

Creating and managing leaves, missions, and excuses for employees on a daily basis in the system, reviewing attendance and leaves, and submitting them end of each month.

Tracking and reporting employees' absences (regular / irregular), and send legal warnings accordingly.

Responsible for all Personnel activities and dealing with government authorities, such as labor office, social insurance authorities, and medical insurance and build a strong relationship with them.

Assisting in the hiring and termination process and Salaries Transactions.

Handling all the medical insurance issues (monthly cases, approvals, complaints, refunds, Emergency Funds….)

Managing staff transportation, staff accommodations and logistics activities.

Monitor the expiration of probationary periods and work contracts on specified dates, in coordination with the Country Head of HR.

Ensure the improvement of business outcomes and contribute to employees' wellbeing.

Maintaining, implementing, and monitoring all required personnel procedures relating to staff terms and conditions of employment to ensure that the company complies with legal requirements and best practice.

Completing all the required documents related to new hires or existing employee, this includes employee relations, governmental papers (Forms 1, 2 and 6), payroll, and social insurance.

Resolving issues related to labor and insurance office inspections, in coordination with the insurance specialist in the region.

Resolving personnel-related issues and concerns with discretion and confidentiality.

Conducting exits interviews and submit them to the Country Head of HR.

Overseeing and manage leaves, missions, and excuses for employees on a daily basis in the system, reviewing attendance and leaves, and submitting them to the Finance Department at the end of each month.

Payroll Recording of all payroll transactions, including employee earnings, taxes and deductions.

Ensuring the on-time payment of all payroll-related taxes.

Ensuring the organization complies with all applicable laws and regulations related to payroll, taxes and benefits.

Maintaining employee records and reconciling payroll accounts.

Responding to employee enquiries related to payroll and benefits and to ensure that all the payroll-related. tasks are completed on time and in accordance with company policies and procedures.

Serving as the focal point for employees with questions or concerns about their salary, benefits or taxes.

Generating reports related to payroll expenses, taxes and other payroll-related data.

Reconciling payroll accounts to ensure that all transactions are accurate and balanced.

Preparing employee allowances and forwards them to the Finance Department.

Comparing payroll records with bank statements, general ledgers and other financial documents.

Adapting to new tax laws, implementing updated payroll software or adjusting to changes to company procedures.

Schedule bank payments or hand out paychecks directly to employees.

Distribute payment statements and gather signed receipts (digital or paper).

Essential Requirements Bachelor’s degree in Human Resources, Business Administration, or related field.

Professional HR Management Diploma or HR post graduate studies.

At least 10 years of experience as a Personnel & Payroll Manager in the Retails, Apparels and/or Garments industries is a must.

At Least 5 years of Free zone regulations / procedures experience and international employees’ registration.

Experience in dealing with the Governmental entities.

Full knowledge of social insurance & income taxes laws and rules.

Good experience with different payroll systems.

Familiar with current laws, rules and regulations governing payroll taxes for Egyptian & Non Egyptian employees.

Excellent secure data management experience Excellent communication and interpersonal skills, with the ability to manage and interact with various stakeholders.

Excellent communication and negotiation skills in both English and Arabic.

Good interpersonal skills and decision-making skills. A working knowledge of Egyptian Labor law, Social insurance law and Local legislation.

Proficient in all Microsoft Office applications Resident in Ismailia City or available for relocation as soon as possible.

Available for International and Domestic travel when required.

Egyptian citizen as it is a national position.

Desirable Requirements: Impactful presentation style.

Asian languages speaker is an advance.

Excellent organizational and time management skills.

Ability to multitask and prioritize daily workload.

Creative thinker and proactive problem solver.

Familiar with different HR Software, will be an addition.

Ability to operate with flexibility in a fast-paced environment.

Strong organizational and time management skills.

Ability to handle sensitive and confidential information appropriately.

Understanding and complying with the International Standards Organization for international standard & policy (e.g. ISO 9001, ISO14001, ISO45001, BSCI) and ethical code of conduct