Procurement Specialist

Ensure that all procurement-related activities are in line with the University’s policies and procedures.Assist in establishing, maintaining, and updating the database of suppliers regularly.Maintain the highest level of transparency, cost-effectiveness, delivery, and fairness in all types of purchases, tenders, pre-qualification, and vendor registration.Coordinate and implement the day-to-day procedures of procurement.Plan, prepare, and execute the procurement of local and foreign goods and services according to the priorities established in the purchase order.Assist in the preparation of documentation related to procurement (RFQs, RFPs, POs, Bid Opening, etc.) from local or foreign markets.

Assist in the preparation of documentation related to limited tenders, practices, and purchasing committees.Collect quotations from vendors and arrange approval from the competent authority.Ensure that the supplier is reliable in offering goods/services on time, cost-effectively, and with good quality.Handle all requests received from the technical team for the procurement of items.Contact vendors to resolve contractual problems and to gain knowledge of products, sources, prices, and marketing practices.Inspect, tag, and record the receipt of all supplies, commodities, and equipment from vendors to ensure proper condition, quality, quantity, and delivery.Process payment requests and obtain necessary approval before submitting them to the admin and finance officer.Assist in following up with the finance officer for payment releases.Develop and keep the stock register updated on incoming and outgoing materials.Perform any other tasks assigned by the supervisor.Daily update the follow-up sheets (open PRs and POs) on the shared folder.Perform any additional tasks assigned by management that fall within the same specialty and nature of daily work.

Bachelor’s degree in accounting, business management, or a related field3 to 5 years of relevant experienceStrong communication and negotiation skillsExcellent time management and organizational abilitiesGood analytical thinking and problem-solving skillsHigh follow-up orientation and attention to detailExcellent command of English and Arabic (spoken and written)Proficient in Microsoft Office applications (Excel, Word, PowerPoint, Outlook)