UCMAS Academy
Tendering & Proposal Administrator
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Job Description
- Assist in downloading, organizing, and maintaining tender documents and related files.
- Prepare and organize administrative documents required for tender submissions.
- Maintain soft and hard copies of tender documents, templates, and company records.
- Ensure all tender files are properly named, organized, and easily accessible.
- Follow up with internal departments to collect required documents and information.
- Maintain a tracker for ongoing tenders, submission deadlines, and required documents.
- Send reminders to concerned departments regarding pending documents and deadlines.
- Assist in coordinating meetings, site visits, and tender-related appointments.
- Update tender trackers, databases, and status reports.
- Maintain records of submitted, ongoing, and awarded tenders.
- Update company profiles, certificates, licenses, CVs, and other frequently requested documents.
- Ensure documents are kept up to date and properly archived.
- Assist the Tendering & Proposal Specialist in compiling final tender documents.
- Check that required documents are available before submission.
- Support the preparation of electronic and physical tender submission packages.
- Assist with printing, scanning, copying, binding, and uploading documents when required.
- Prepare emails and correspondence related to tender documentation and follow-ups.
- Coordinate document collection from Operations, HR, Finance, Procurement, Engineering, and other departments.
- Perform general administrative tasks related to the Tendering & Proposal function.
- Support the team with any other tender-related administrative activities as required.
Requirements & Qualifications
- Bachelor’s degree in Business Administration, Commerce, or any relevant field.
- 1–2 years of experience in administration, document control, coordination, or a similar role.
- Good command of English, both written and spoken.
- Good knowledge of MS Office, especiallyExcel and Word.
- Strong organizational and follow-up skills.
- High attention to detail.
- Ability to manage multiple documents and deadlines.
- Good communication and teamwork skills.
- Organization & coordination
- Attention to detail
- Follow-up skills
- Time management
- Document management
- Communication skills
- Teamwork
- Accuracy
- Ability to work under deadlines
EGjobank Analysis
Quick Role Summary
Opportunity as "Tendering & Proposal Administrator" at شركة رائدة located in المقطم on a Full-Time basis, suited for Junior Level candidates, within Marketing & Sales. Key details from listing: • Assist in downloading, organizing, and maintaining tender documents and related files. • Prepare and organize administrative documents required for tender…
The Egyptian Job Bank editorial team prepares curated overviews and actionable application guidance for every listing, preserving official employer details.
Application Tips
- Tailor your CV headline to match "Tendering & Proposal Administrator" and feature measurable achievements in the top third of your resume.
- Customize your cover note for المقطم: explain why this location and work arrangement suit your availability and how you add value to the team.
- Highlight relevant practical experience, key responsibilities, and specific business impact.
- Showcase practical projects, accredited certifications, and strong language skills to complement experience.
- After applying, monitor your status from your dashboard and stay prepared for an interview invitation.
Readiness Checklist
- Updated CV in standard PDF format with a professional filename
- Skills aligned with the stated role requirements
- Availability for work in المقطم or remote if specified
- Measurable achievement examples prepared for interview talking points
- Egyptian Job Bank candidate profile ready for application tracking
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