Executive Secretary

Executive Secretary to ChairmanJob Title: Executive Secretary to ChairmanLocation: New CairoWorking Hours: 09:00 AM – 06:00 PMDays Off: Friday & Saturday Job SummaryThe Executive Secretary to the Chairman is responsible for providing high-level administrative and organizational support to ensure smooth daily operations of the Chairman’s office.

The role requires strong follow-up skills, confidentiality, professionalism, and the ability to coordinate effectively with internal departments and external parties.

Key ResponsibilitiesManage the Chairman’s calendar, appointments, meetings, and travel arrangements.Prepare meeting agendas, presentations, reports, and minutes of meetings.Follow up on action plans and ensure timely completion of assigned tasks.Coordinate and communicate with departments regarding management requests and updates.Handle confidential documents and sensitive information professionally.Organize and maintain filing systems, records, and correspondence.Draft and review official letters, emails, and internal communications.Monitor incoming calls, emails, and correspondence and prioritize responses.Support in preparing executive reports and business presentations using PowerPoint and Excel.Ensure smooth office operations and administrative workflow within the Chairman’s office.Follow up on pending approvals, decisions, and management directives.

Bachelor’s degree in Business Administration or related field.8–12 years of experience in executive secretarial .Previous experience in manufacturing industry is preferred.Very good command of Microsoft Office (Word, Excel, PowerPoint).Strong communication, organization, and multitasking skills.High attention to detail and ability to work under pressure.Professional appearance and strong interpersonal skills.Excellent follow-up and coordination capabilities.Good command of English is preferred.Key CompetenciesTime ManagementConfidentiality & ProfessionalismCommunication SkillsProblem SolvingAttention to DetailPlanning & CoordinationReporting & DocumentationFollow-up & Task Management