Facilities Admin Specialist

Arrange for regular maintenance of equipment and internal systems (e.g. heating system, alarms, security cameras)Check rooms and furniture to identify needs for repairs or renovationsRestock office and kitchen suppliesDesign and oversee the schedule for cleaning and disinfecting the buildingMonitor activities that happen outside the building, such as proper waste disposal and recyclingFix minor malfunctions in office equipmentCoordinate office and parking space allocationKeep track of regular and ad-hoc facility expensesConduct market research and compare costs and benefits when evaluating new vendorsMaintain an updated record of invoices from external partners (e.g. suppliers, insurance agents, security guards)Research new services and appliances to facilitate operationsEnsure compliance with health and safety regulations

Work experience as a Facilities Coordinator or similar roleStrong knowledge of facilities management operationsFamiliarity with office equipment and security systemsHands on experience with facilities management software is a plusUnderstanding of safety regulations in officesWell-organizedSound judgement and the ability to think quickly during emergenciesBSc in Facility Management or Business Administration is preferredAdditional certification as a facility manager (CFM) will be a plus