Import & Regulatory Operations Coordinator for Medical Supplies

1.

Procurement & DocumentationPrepare and issue Purchase Orders (POs) and follow up with suppliers.Review invoices and shipping documents for accuracy regarding quantities, prices, product codes, and official seals/signatures.Review Excel-based invoices for suppliers in accordance with specific shipping and customs regulations.

2.

Banking & Customs CompliancePrepare and process Annex 4 for invoices and coordinate with banks to finalize financial procedures.Handle the payment of medical fees and stamps, and ensure invoices are officially stamped.Manage payments and follow-ups for all EDA receipts, including:Release receipts and import approvals.Annual import plans.Registration, Vigilance (Safety), and Variation fees.

3.

Regulatory Affairs & EDA LiaisonManage correspondence related to shipments, including shipping documents, product certificates, and MOH certificates.Exchange official documents with the Registration Office (notifications, certificates, receipts, etc.).Monitor product status regarding registration, variations, safety updates, and annual import plans.Prepare Annual Import Plans and submit applications for import approvals and releases.Prepare requests for modifications and variations related to the Importer Register license.

4.

Logistics & Field OperationsHandle the delivery and collection of official documents for logistics.Request registration samples for new products and complete their approval processes.

5.

Data Management & ReportingMaintain and manage office files and data sheets, including:Calculate costs for shipments and general expenses.Manage product coding on the GS1 system and maintain the company’s product code database.