Import Logistics Specialist

• The Logistics Specialist is responsible for coordinating and monitoring logistics operations related to procurement activities, including shipment planning, transportation, customs clearance coordination, and delivery scheduling.

The role ensures that purchased goods are delivered efficiently, cost-effectively, and on time while complying with company policies and regulatory requirements.

• Coordinate inbound logistics activities related to procurement orders.
• Plan and track shipments from suppliers to company warehouses or project sites.
• Communicate with suppliers, freight forwarders, and transport companies to arrange shipments.
• Monitor shipment schedules and ensure timely delivery.
• Prepare and review shipping documentation such as:
• Purchase Orders
• Commercial Invoices
• Packing Lists
• Bill of Lading
• Delivery Notes
• Ensure logistics documentation complies with customs and regulatory requirements.
• Maintain proper filing and documentation for all logistics transactions.
• Track shipments and update internal stakeholders regarding shipment status.
• Resolve shipping delays or logistics issues by coordinating with suppliers and freight providers.
• Maintain accurate logistics tracking records.
• Coordinate with:
• Procurement team
• Warehouse team
• Finance department
• Suppliers and freight agents
• Ensure goods are delivered according to procurement schedules and operational needs.
• Compare freight quotations from logistics service providers.
• Assist in negotiating transportation and logistics costs.
• Monitor logistics expenses to ensure cost efficiency.
• Coordinate customs clearance with clearing agents.
• Ensure compliance with import regulations and documentation requirements.
• Follow up on customs procedures until shipment release.
• Prepare periodic logistics reports including:
• Shipment status reports
• Delivery performance
• Logistics cost reports
• Maintain logistics KPIs and tracking systems.