Hochster Pharmaceutical Industries
Factory Administration Executive
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Job Description
- Manage and coordinate all administrative activities and services within the factory.
- Support the Factory Manager in all administrative and operational matters.
- Prepare, monitor, and control the annual administrative expenses budget.
- Monitor administrative costs and ensure expenses remain within the approved budget.
- Manage and supervise the factory canteen and employee catering services.
- Manage factory telephone and communication services.
- Coordinate and manage IT/network-related administrative requirements and ensure smooth communication infrastructure.
- Manage factory facilities, buildings, offices, and general property-related services.
- Monitor and control energy consumption and related costs, including electricity, water, gas, and other utilities.
- Manage insurance-related administrative matters for the factory, facilities, assets, and other company requirements.
- Coordinate maintenance and service contracts related to administrative facilities and services.
- Manage relationships with external service providers, contractors, suppliers, and government-related service providers when required.
- Ensure that factory administrative facilities and services are maintained to appropriate standards.
- Support employee welfare and general services within the factory.
- Develop and implement administrative procedures to improve efficiency and reduce operating costs.
- Prepare regular administrative reports, cost reports, and budget updates for management.
- Identify opportunities to reduce administrative expenses without affecting the quality of services.
- Ensure compliance with company policies, internal procedures, and applicable regulations.
- Coordinate with HR, Finance, Procurement, IT, Maintenance, Security, and other departments on administrative matters.
- Handle other administrative duties and projects assigned by the Factory Manager or senior management.
Requirements & Qualifications
- Bachelor's degree in Business Administration, Management, Accounting, Finance, or a related field.
- 3+ years of experience in administration, preferably within a manufacturing or factory environment.
- Previous experience supporting a Chinese Factory Manager, Plant Manager, or senior management is highly preferred.
- Experience in administrative budget management and cost control is required.
- Experience managing facilities, canteen services, utilities, insurance, and external service providers is preferred.
- Excellent English communication skills – both written and spoken is a must.
- Strong administrative and organizational skills.
- Strong communication and interpersonal skills.
- Excellent budgeting and cost-control abilities.
- Strong problem-solving and decision-making skills.
- Ability to coordinate multiple administrative functions simultaneously.
- Good negotiation and vendor-management skills.
- Good knowledge of Microsoft Office, especially Excel, Word, and PowerPoint.
- Ability to prepare professional reports and presentations in English.
- Strong attention to detail and follow-up skills.
- Ability to work independently and under pressure.
- High level of confidentiality, responsibility, and professionalism.
EGjobank Analysis
Quick Role Summary
Opportunity as "Factory Administration Executive" at FAMSUN Egypt Industry S.A.E located in العين السخنة on a Full-Time basis, suited for Mid-Senior Level candidates, within Marketing & Sales. Key details from listing: • Manage and coordinate all administrative activities and services within the factory. • Support the Factory Manager in all administrative and operational…
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Application Tips
- Tailor your CV headline to match "Factory Administration Executive" and feature measurable achievements in the top third of your resume.
- Customize your cover note for العين السخنة: explain why this location and work arrangement suit your availability and how you add value to the team.
- Highlight relevant practical experience, key responsibilities, and specific business impact.
- Review the qualifications checklist line by line and verify that every requirement is clearly highlighted in your profile.
- After applying, monitor your status from your dashboard and stay prepared for an interview invitation.
Readiness Checklist
- Updated CV in standard PDF format with a professional filename
- Skills aligned with the stated role requirements
- Availability for work in العين السخنة or remote if specified
- Measurable achievement examples prepared for interview talking points
- Egyptian Job Bank candidate profile ready for application tracking
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