Administrative Assistant

• Provide a full secretarial and clerical support service to the Dean of the Faculty and staff within the department.
• Maintain effective diary management, including the co-ordination of all meetings and appointments and the provision of a schedule of activities and briefings for the Dean of the Faculty
• Review and amend material/correspondence for the Dean of the Faculty and co-ordinate responses; take action  on incoming mail as required i.e., priorities, anticipate action required and prepare routine responses.
• Maintain archiving office systems (manual and electronic).

And coordinate with other BUE departments (e.g., Finance, Human Resource, Procurement, etc.) if needed.

• Prepares and produces technical documents, reports, correspondence in response to certain requests.
• Prepares regular reports, gathering, and summarizing data to keep managers up to date with the department status and the need for related actions.
• Prepare, copy, and distribute documents, papers and correspondence as required.
• Act as the first contact point for handling inquiries/clarification, maintain databases and support in reviewing document censuring its accuracy.
• Assist with the organization, hospitality, secretarial servicing and taking minutes of departmental meetings and to prepare reports as required.
• Undertake variousduties as assigned by Dean of the Faculty.
• Update data on the faculty website.
• Responsible for smooth operation of the research center