Project Coordinator

We are looking for a highly organized Project Coordinator to control the administrative, financial, and reporting backbone of our projects.The successful candidate will act as the link between the technical office, production, procurement, and site teams, ensuring accurate quantity tracking, invoicing, documentation, and milestone follow-up from project start to final handover.

Key Responsibilities:Project Reporting & ControlsPrepare weekly and monthly project status reports.Track progress versus schedule and contractual milestones.Own the project WBS and update deliverables.Monitor risks, delays, and outstanding approvals.

Invoicing & Financial Follow-upPrepare interim payment applications.Track certified vs. pending quantities.Follow up on approvals with consultants and contractors.Support management with cash-flow visibility.Quantity Surveying (QS)Take quantities from drawings.Validate executed quantities on site.Support variation and change order measurements.Assist in preparing as-built quantity records.

CoordinationInterface daily with:Technical OfficeProduction & FactoryProcurementSite EngineersEnsure information flows correctly between departments.

Document Control & ArchivingMaintain logs for drawings, approvals, material submittals, and inspections.Organize final project dossiers.Ensure handover documentation completeness.

Project Closure & HandoverTrack snags and close-out requirements.Compile warranties, test results, and as-built records.Support final account preparation.Management ReportingProvide dashboards for senior management.Highlight cost exposure and performance gaps.

2-5 years of proven experience in project coordination within the construction, civil, or architectural engineering sectors.Strong knowledge of Quantity Surveying principles and practices.Proficiency in Project Planning and scheduling techniques.Experience with Procurement and Tendering processes.Solid understanding of invoicing and Commercial Management procedures.Excellent Reporting skills, with the ability to prepare and present clear and concise project updates.Familiarity with Construction Management methodologies.Advanced skills in Microsoft Excel and AutoCAD.Experience in Project Management and Projects Coordination.Exceptional organizational and communication skills.Ability to work effectively both independently and as part of a team.