Purchasing Specialist

The Purchasing Specialist is responsible for sourcing, negotiating, and procuring IT equipment, software, office supplies, and administrative-related materials and services.

The role ensures timely procurement, cost optimization, supplier management, and compliance with company purchasing policies while maintaining the required quality standards.Manage the procurement process for IT equipment, software licenses, peripherals, office furniture, stationery, and administrative supplies.Source qualified suppliers and obtain competitive quotations based on company requirements.Negotiate pricing, payment terms, delivery schedules, and service agreements with vendors.Prepare and issue Purchase Orders (POs) and ensure proper approvals are obtained.Follow up with suppliers to ensure on-time delivery of goods and services.Coordinate with IT, Administration, Finance, and other departments to understand procurement requirements.Maintain accurate procurement records, supplier databases, contracts, and purchasing documentation.Monitor inventory levels of office supplies and coordinate replenishment when needed.Evaluate supplier performance based on quality, cost, delivery, and service.Resolve issues related to delayed deliveries, damaged goods, or supplier performance.Ensure compliance with company procurement policies and budget requirements.Identify cost-saving opportunities through supplier negotiations and alternative sourcing.Support annual vendor evaluations and contract renewals.Prepare procurement reports and purchasing KPIs as requested by management.

Bachelor's degree in Business Administration, Supply Chain Management, Commerce, or a related field.2–5 years of experience in purchasing or procurement, preferably covering IT and administrative purchases.Experience in sourcing IT hardware, software, and office-related materials is preferred.