BasharSoft
Vehicle Operations & Fleet Officer
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Job Description
- Monitor and organize daily administrative tasks of the showroom.
- Manage correspondence, documents, and administrative files.
- Monitor administrative tools and supplies and coordinate with Purchasing.
- Oversee maintenance, cleaning, and workplace services.
- Coordinate with various departments to ensure smooth workflow.
- Monitor service and supplier contracts and coordinate renewals.
- Prepare and submit periodic administrative reports.
- Monitor expenses and operational needs.
- Organize and maintain vehicle and driver files.
- Perform other administrative tasks related to the role.
- Monitor and manage company vehicle movement and usage.
- Prepare daily vehicle and driver schedules.
- Assign tasks and trips to drivers.
- Track vehicle departures, returns, and trip data.
- Monitor vehicle condition and operational readiness.
- Track scheduled and emergency maintenance.
- Coordinate with maintenance centers and follow up on repairs.
- Monitor oil, tires, batteries, spare parts, and operational supplies.
- Monitor fuel consumption and refueling data.
- Track vehicle licenses, insurance, inspections, and renewals.
- Maintain complete vehicle records, including maintenance history and expenses.
- Track breakdowns and accidents and take necessary actions.
- Monitor proper vehicle usage and company assets.
- Prepare reports on vehicle movement, maintenance, fuel consumption, and expenses.
- Organize driver schedules and working hours.
- Assign tasks and trips and monitor execution.
- Monitor attendance and adherence to work schedules.
- Ensure compliance with company instructions and policies.
- Monitor driver licenses and ensure validity.
- Evaluate driver performance and professional conduct.
- Monitor traffic violations and accidents and take necessary actions.
- Ensure compliance with safety regulations and safe driving practices.
- Address and resolve operational issues related to vehicles and drivers.
- Maintain confidentiality of company and customer information.
- Prepare periodic reports covering vehicle movement, fuel consumption, maintenance, expenses, driver attendance, trips, violations, and accidents.
- Submit reports to management and follow up on feedback and corrective actions.
Requirements & Qualifications
- Relevant university degree.
- Minimum of 2 years' experience in management and vehicle operations.
- Previous experience in car dealerships, car companies, or service and transportation companies is preferred.
- Practical experience in dealing with drivers and managing vehicle traffic.
- Sound knowledge of vehicle maintenance, licensing, and insurance.
- Ability to prepare and organize vehicle and trip schedules.
- Proficiency in computer use and Microsoft Office.
- Ability to prepare reports and accurately track data.
- Strong leadership, organizational, time management, and problem-solving skills.
- Excellent follow-up, accuracy, and punctuality skills.
- Ability to handle multiple tasks simultaneously.
- Strong and articulate personality, capable of interacting effectively with drivers and various departments.
- Ability to work under pressure and in a fast-paced environment.
- Good command of English is an advantage.
- Experience using ERP systems is an advantage.
EGjobank Analysis
Quick Role Summary
Opportunity as "Vehicle Operations & Fleet Officer" at Ramsis Group located in الإسكندرية on a Full-Time basis, suited for Fresh Graduate candidates, within Marketing & Sales. Key details from listing: • Monitor and organize daily administrative tasks of the showroom. • Manage correspondence, documents, and administrative files. • Monitor administrative tools…
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Application Tips
- Tailor your CV headline to match "Vehicle Operations & Fleet Officer" and feature measurable achievements in the top third of your resume.
- Customize your cover note for الإسكندرية: explain why this location and work arrangement suit your availability and how you add value to the team.
- Highlight relevant practical experience, key responsibilities, and specific business impact.
- Showcase practical projects, accredited certifications, and strong language skills to complement experience.
- After applying, monitor your status from your dashboard and stay prepared for an interview invitation.
Readiness Checklist
- Updated CV in standard PDF format with a professional filename
- Skills aligned with the stated role requirements
- Availability for work in الإسكندرية or remote if specified
- Measurable achievement examples prepared for interview talking points
- Egyptian Job Bank candidate profile ready for application tracking
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